[Vacancy notice] Vacancy for a Receptionist at the Delegation of the EU to the ROK (18/03/2016) > News & Notices

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The Delegation of the European Union to the Republic of Korea has a vacancy for a ‘Receptionist' Function Group IV Local Agent, in its Administration Section.

Application deadline: 18 March 2016 at 5p.m.

VACANCY NOTICE

The Delegation of the European Union to the Republic of Korea has a vacancy for a ‘Receptionist' Function Group IV Local Agent, in its Administration Section.

The successful candidate will support the Delegation as receptionist, will give secretarial support to the Administration Section and will perform duties and other support tasks in the Delegation under the supervision of the Head of Section.

 
Task of the Administration Section in the EU Delegation

The main tasks of the Administration Section relate to the day-to-day management of the Delegation, including budget implementation, personnel management, building management, support for public and internal events, procurement, administrative formalities towards the host country, vehicles and security.

Details of the position:

The selected candidate will work as a receptionist (local agent) with the Head of Administration and support the tasks of the Administration Section in the Delegation, specifically:

RECEPTION: 

·         Handle incoming and / or outgoing calls using a computerised operator terminal.

·         Provide internal and / or external information.

·         Search for information required to transmit calls correctly (internal databases, Intranet, Internet, telephone directories).

·         Greet visitors professionally upon arrival and support them during the visit

·         Contact relevant staff members upon arrival of visitors

·         Ensure security of reception area at all times

·         To assist with work in the office as directed by the Head of Administration

SECRETARIAL SUPPORT:

·         Support the distribution and collection of mail

·         Open, register and filter incoming mail, route mail to appropriate individuals and keep mailing lists up to date.

·         Contribute to filing and archiving correspondence and to storing, reproducing, circulating and / or retrieving documents

·         Type and handle the layout and check quality of documents.

·         Regularly updates the contact database of the Delegation

·         Records incoming correspondence for the Unit using archiving software (ARES).

·         Provides logistic support for the organisation of meetings: reserving meeting rooms, reservation of video conference system, sending invitations, compiling folders of working documents and follow-up, sending out minutes.

·         Assists in organising missions for visitors of the Delegation

·         Assist in inventory management and ordering of office supplies

·         Support the organisation of large events at the Delegation (such as conferences) by giving guidance to organizers and visitors, distributing documentation where required, organizing the cloakroom etc.

Formation/experience/qualities required

·         Higher, non-university, education

·         Preferably at least 3 years of proven working experience in related or similar positions

·         Excellent command of Korean and English language, knowledge of other European languages is an advantage

·         Capacity to communicate clearly and confidently in English

·         Good knowledge of office IT applications (MS Office, internet)

·         General understanding of the EU

·         Capacity to adapt quickly to changing circumstances and needs

·         Capacity to analyse and structure information

·         Dynamic, proactive, able to take initiative, team player, client orientated

Deadline for receipt of applications: 18 March 2016 at 5p.m.

The selection process may include a written test, a language test and an interview.

The Delegation offers an attractive remuneration package and working conditions.

Shortlisted candidates should expect to be interviewed as of the late March 2016. Only the shortlisted candidates will be informed of the results, and your applications will not be returned.

Those wishing to apply for the position should send a detailed curriculum vitae using the Europass CV model, a recent photo and a motivation letter in English.

Applications, BY MAIL ONLY, should be sent to: Head of Administration ( No email submission acceptable)

Delegation of the European Union to the Republic of Korea

16^th Floor, S-Tower

82 Saemunan-ro

Jongno-gu

Seoul 03185